The Administrative Assistant, Quality and Compliance plays a vital role in supporting the Quality and Compliance office by managing administrative tasks and handling legal-related responsibilities, such as record releases, subpoenas, and court orders. This position is responsible for organizing and documenting meetings, including the Safety and Risk Management Committee, President’s Quality Circle, and Human Rights Committees, among others. The Administrative Coordinator ensures efficient office operations and provides crucial support to the AVP for Quality and Compliance.

Responsibilities

Administrative Support

• Record Management: Handle requests for record releases, subpoenas, and court orders, ensuring compliance with legal and organizational standards.
• Office Coordination: Provide general administrative support to the Quality and Compliance office, including managing correspondence, scheduling meetings, and maintaining organized files.
• Documentation: Prepare and maintain accurate records, reports, and correspondence related to quality assurance, compliance, and risk management activities.

Meeting Coordination and Minutes

• Meeting Arrangements: Schedule and coordinate meetings for the Safety and Risk Management Committee, President’s Quality Circle, Human Rights Committees, and other assigned committees.
• Minutes and Documentation: Attend meetings, take detailed minutes, and distribute meeting notes to attendees in a timely manner.
• Agenda Preparation: Assist in preparing agendas, gathering materials, and distributing them prior to meetings.

Legal and Compliance Support

• Legal Coordination: Assist in managing legal documents and processes related to quality and compliance, including handling record releases and responding to subpoenas and court orders.
• Compliance Documentation: Ensure that all compliance-related documents are accurate, complete, and filed in accordance with organizational and regulatory requirements.

Quality and Compliance Support

• Data Management: Support the collection and organization of data related to quality assurance and compliance initiatives.
• Process Improvement: Contribute to the development and implementation of administrative processes that enhance the efficiency and effectiveness of the Quality and Compliance office.

Qualifications

• Education: Associate’s Degree in Business Administration, Office Management, or a related field required; Bachelor’s Degree preferred.
• Experience: Minimum of three (3) years of administrative experience, preferably in a healthcare or human services setting. Experience with legal documentation and compliance is a plus.
• Skills:
• Proficiency in Microsoft Office Suite and office management software.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in documentation.
• Effective communication skills, both verbal and written.
• Ability to handle sensitive and confidential information with discretion.
• Valid Driver’s License and ability to travel within the affiliate area as needed.