Administrative Assistant

Provides administrative support and the updating and communication of information in a timely manner to ensure the smooth functioning of the Seven Hills Foundation Human Resources Department. Performs a variety of administrative and clerical duties in support of the Human Resources Department.

Pay: $21.00 per hour

Ensures complete and accurate data entry for the Human Resources Department.

Open and distribute mail, faxes, etc. for Human Resources; assist with preparation of large mailings and special projects.

Maintain files, forms and database information associated with personnel, workers’ compensation (when applicable), OSHA (when applicable), general information, recruitment and performance evaluations.

Fulfill employee requests for standard information and forms.

Assist with the new hire orientation, including but not limited to, assisting new hires with the completion of required paperwork and enrollment forms and explaining benefits information.

Ensure completion of all new hire paperwork and system set up for all new hires.

Enter data into Human Resources Information System (HRIS) for new hires, terminations and employee changes (i.e., change of address, benefits, pay and position changes) and coordinate changes with affected departments and benefits providers as necessary, including but not limited to the Corporate College.

Complete all verification of employment requests as well as preparing verification of employment letters upon request.

Process background checks, including but not limited to CORI, RMV, DPPC and report results to Hiring Managers; maintain all related files; provide assistance with verification of credentials for new hires as needed.

Assist with the coordination of special events (i.e., recognition events, employee outings, open houses, career fairs, health fairs, etc.), as well as, processing request for promotional or discounted tickets provided to the Seven Hills Foundation.

Process and review invoices, including but not limited to, Workers’ Compensation invoices, if applicable.

Monitor and report training requirements to supervisors and employees.

Provides telephone switchboard relief as required.

* High School graduate, Associate's Degree preferred, with administrative/secretarial training.

* Minimum of three years of experience in administrative field; accurate data entry skills; strong interpersonal and communication skills; proficiency in Microsoft applications; excellent telephone and organizational skills required.