• Administrative Assistant SHFS FS (87.4)

    Affiliate
    SHFS
    Type
    Regular Full-Time
    Job ID
    14399
    Schedule
    M-F 9-5
  • Overview

    To perform a variety of administrative, secretarial, and clerical duties relating to processing of hiring and payroll data entry in support of the Seven Hills Family Services offices as assigned.

    Responsibilities

    Responsible for data and input to payroll computer system including: Employee – changes, new hires, terminations, LOA’s, etc.; PT employee hours; and other input as necessary in cooperation with the Human Resources office.

     

    Maintain, organize, and generate payroll reports in an orderly and timely manner.
    Assisting PT new hires with the completion of the required paperwork: Process background checks for PT staff and contractors including, but not limited to, CORI, SORI, RMV, National Database, reference checks and report results to Hiring Managers.
    Ensure complete and accurate processing of PT employee Human Resources files; coordinating changes with the appropriate Departments as needed.


    Maintain files, forms and database information associated with personnel information, recruitment and performance evaluations and all related files.
    Ensure complete and absolute confidentiality of all information relative to all employees and individuals/families supported.


    Review and process PT staff and Contractor timesheets in an orderly and timely manner.

     

    Track PT staff hours in database and prepare and distribute various reports related to payroll functions.


    Provide administrative support and updating of information in a timely manner to ensure the smooth functioning of Seven Hills Family Services.
    Answer phones for the office, providing accurate messages when required.

    Qualifications

    High School graduate, Associate Degree preferred, with administrative/secretarial training. Minimum of three years of experience in administrative field; accurate data entry skills; strong interpersonal and communication skills; proficiency in Microsoft applications; excellent telephone and organizational skills required.

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